Technical Executive
Tasks shall include but not be limited to:
1. Month-End Documentation
- Collect all month-end reports from vessels as per the schedule.
- Distribute reports to relevant stakeholders and update folders accordingly.
2. Vessel Position List
- Update vessel position data (Port name, ETA/ETB/ETD, Agent details) every Friday.
3. Class Status Reporting
- Review Class Status Reports (CSR) for any Conditions of Class, recommendations, or notations.
- Monitor due dates for annual surveys and UWILD, and inform Technical Superintendent.
4. Dry Dock Coordination
- Assist in preparing Dry Dock specifications.
- Support Superintendent with cost comparison and send ESP files to vessel.
- Collate post-dry dock service reports and save in folders.
- Ensure EHS report from Class is sent to the vessel and assist with the Dry Dock report.
5. EEXI Compliance
- Collect required manuals and certificates from the vessel.
- Coordinate with Class for approval and follow up on submission.
- Send approved EEXI files back to the vessel.
6. IMO DCS(International Maritime Organization Data Collection System) / CII (Carbon Intensity Indicator)
- Ensure vessels submit monthly fuel oil consumption data to the designated vendor.
- Follow up to maintain performance monitoring records.
- Book related invoices in PAL System.
7. Preparation of SEEMP II and III document
- Preparing SEEMP II and III document in Company Template and sending to Verifier to make sure SEEMP COC’s are in place
- Book related invoices in PAL System.
8. Lube Oil Sample Tracking
- Monitor quarterly/six-monthly sample submissions.
- Flag delays or non-submissions to the Tech Superintendent & Fleet Manager.
- Book related invoices in PAL System.
9. Leave Planner Updates
- Ensure leave planners for Fleet Manager and Superintendents are maintained and updated.
10. Fuel Oil Analysis Reports
- Follow up with agents/labs for correct dispatch of bunker samples.
- File analysis reports and book related invoices in PAL.
11. Vessel Takeover/Handover Documentation
- Ensure documents are filed according to the checklist in designated folders.
12. Fleet Meeting Minutes
- Prepare agenda, take accurate minutes, and document key points and decisions made.
13. Lube Oil ROB Monitoring
- Receive ROB reports from vessels by the 25th of each month.
- Update Superintendent on consumption status relative to limits.
14. Owner Communications
- Send updated Q88 and Class Status reports to vessel owners as needed.
15. Vessel Modifications or Status Changes
- Update PAL system when vessels are sold, modified, or retrofitted.
- Ensure any new or revised manuals are uploaded and communicated.
16. Ship Technical Documentation
- Prepare ship-related reports, letters, and documents.
- Ensure technical records and vessel data are updated in PAL.
17. Defect List / Weekly Vessel Reporting
· Ensure that defect lists are received from vessels on a weekly basis.
· Update and maintain the defect list accurately in the PAL system in a timely manner.
18. Purchase & Survey Coordination
· Arrange class surveys onboard in coordination with Technical and Marine Superintendents.
· Issue purchase orders and coordinate with agents.
· Ensure class invoices are verified and entered PAL System.
19. Pending Invoices – Graphical Reporting
· Review the weekly pending invoices report received from the Accounts team.
· Prepare a relevant graphical summary of pending invoices.
· Share the updated graph with the Head of Operations and Technical on a weekly basis.
